This policy establishes Techifyed’s information security framework to protect the confidentiality, integrity, and availability of all corporate and client data. It applies to all employees, contractors, and external partners worldwide who access Techifyed systems or data. The policy aligns with recognized standards (e.g. ISO 27001) and legal requirements. It covers all computing and communications systems (on‐premises and cloud) used to process Techifyed information. The purpose is to set clear security objectives and responsibilities: ensuring that all data – whether paper or digital – is handled securely, that access is appropriately controlled, and that risks are managed consistently across the organization.
Techifyed handles a wide range of data types. Key categories include:
– Client data: Project files, source code, designs, intellectual property, and confidential business information.
– Employee data: Personal details, HR and payroll records, and access credentials.
– Financial/payment data: Credit card and banking data, invoices, and billing records.
– Sensitive personal data: Personally identifiable information (PII), protected health information (PHI), and other regulated data.
– Operational data: System logs, configuration files, and internal communications.
All data are classified according to sensitivity (e.g. public, internal, confidential) and protected accordingly. Sensitive categories (PII, PHI, payment data) receive the strongest safeguards under this policy.
Techifyed maintains a hybrid infrastructure with on-premises data centers and cloud-based services. Key components and controls include:
– On-premises servers and network: Secure server rooms with controlled physical access, environmental protections, and hardened operating systems. Critical systems are isolated on segmented networks.
– Cloud services: Use of reputable cloud providers (e.g. AWS, Azure, Google Cloud) with strong built-in security controls. Cloud assets follow the shared responsibility model: Techifyed manages configuration and data, while providers secure the infrastructure. We select providers with robust compliance certifications and apply industry best practices (access controls, monitoring, encryption).
– Data backups: Regular automated backups of critical systems and data are taken and stored offsite (including encrypted cloud vaults). Backup and retention schedules are defined by policy. (As one industry source notes, a proper data retention policy “gives
Together, these controls ensure that if physical media or network channels are compromised, the data remains unreadable without authorization.
Techifyed conducts ongoing security testing to identify and remediate risks:
– Vulnerability scanning: Automated scans of servers, networks, and applications run on a regular schedule (at least monthly) to detect known vulnerabilities. Findings are triaged and patched according to risk. Scan results are reviewed by IT security personnel.
– Penetration testing: Certified penetration tests are conducted annually and after major system changes. These tests cover network, web/mobile applications, and APIs to simulate real-world attacks and uncover weaknesses. Findings are documented, tracked to closure, and lessons are integrated into the security program. Consistent with PCI DSS guidance, we require “routine security assessments, such as penetration testing and vulnerability scans, to promptly identify and address vulnerabilities”.
– Security audits: Internal security audits (using checklists aligned to ISO 27001, NIST, etc.) are performed periodically. External audits and certifications (e.g. SOC 2, ISO 27001) may be obtained to validate controls. Audit logs from critical systems (firewalls, VPNs, applications) are reviewed regularly.
– Configuration management and patching: A formal change control process governs system updates. Patches for critical vulnerabilities are applied promptly. Systems are configured following secure baselines and hardened guides (CIS benchmarks, vendor hardening guides).
By combining automated scanning with expert analysis and follow-up, Techifyed maintains a proactive posture in identifying and mitigating security issues.
All employees, contractors, and temporary workers share responsibility for security:
– Training: Techifyed provides security awareness and role-based training to all personnel upon hire and on a regular (at least annual) basis. Training covers password hygiene, phishing recognition, data handling practices, and incident reporting procedures. (NIST requires such training for “users (including managers, senior executives, and contractors)… as part of initial training and thereafter”.) Completion of training is mandatory and tracked.
– Secure behavior: Employees must use only company-approved methods for accessing and transmitting data. They must protect their login credentials (no sharing or writing them down) and lock or log off unattended workstations. Sensitive documents should never be left exposed (clean-desk practices). Any unauthorized software or hardware (shadow IT) that could compromise security is prohibited.
– Policy compliance: Employees must read and acknowledge this policy and related procedures. They are expected to follow all security guidelines (e.g. Acceptable Use, Password, and Mobile Device policies). Non-compliance is subject to disciplinary action per HR policy.
administrators guidance on data backups and archives”.) Backups are periodically tested to ensure recoverability.
– High availability and redundancy: Core services are configured for redundancy (e.g. clustered databases, failover servers) to ensure continuity. Disaster recovery plans define recovery time objectives.
Access to Techifyed systems and data is strictly managed using the principle of least privilege. All access controls and authentication mechanisms follow these rules:
– User accounts: Individuals have unique user IDs; sharing of accounts is prohibited. Role-Based Access Control (RBAC) is employed so that users can only access data and systems necessary for their role. As NIST SP 800-53 specifies, we “employ the principle of least privilege, allowing only authorized accesses … necessary to accomplish assigned tasks”.
– Privileges and approvals: Elevated (administrator or privileged) accounts are tightly restricted to designated personnel. Requests for increased privileges require management approval and are logged. Privileges are reviewed regularly to ensure alignment with current job duties.
– Authentication: Multi-factor authentication (MFA) is required for all access to sensitive systems (remote access, administrative functions, and cloud consoles). Passwords must meet complexity and rotation policies. Account lockout and session timeout controls are enforced to prevent unauthorized access.
– Access reviews and logging: Managers periodically review user access lists to validate the need for each permission (NIST control AC-6(7)). System logs record authentication and access events for auditing. Any access anomalies are investigated promptly.
Techifyed encrypts sensitive data both at rest and in transit using industry-standard cryptography:
– Encryption at rest: All sensitive data stored on servers, databases, backup media, and portable devices is encrypted (e.g. using AES-256 or equivalent). This includes disk-level encryption for servers and encryption of databases and backups. Full-disk and volume encryption are enabled on all mobile and portable storage. Encryption keys are managed securely and rotated per cryptographic key management best practices.
– Encryption in transit: All network communications carrying sensitive data use strong encryption. External and internal traffic to and from Techifyed systems is protected by TLS (HTTPS) or IPsec VPN tunnels. Internal APIs and service endpoints require SSL/TLS. Secure protocols (SFTP, SSH) are mandated for file transfers. We never transmit unencrypted sensitive data over untrusted networks.
– Endpoint protection: End-user devices (workstations, laptops, mobile) use secure boot, disk encryption, and up-to-date OS patches. Mobile devices accessing corporate data must use corporate MDM profiles enforcing encryption and password locks.
– Key management: Encryption keys are stored securely (using hardware security modules or cloud KMS). Access to keys is logged, and keys are retired or replaced if compromised.
– Incident reporting: All staff must promptly report actual or suspected security incidents (such as data leaks, phishing attempts, or lost devices) to the IT Security team. Early reporting helps contain threats.
Cultivating an informed workforce is critical: “employee education and awareness training is a critical component” of any data security program. Techifyed treats this as a continuous process of reinforcement and improvement.
Techifyed maintains a documented Incident Response (IR) Plan to manage security events systematically:
– Preparedness: The IR Plan defines a dedicated response team (IT, security, legal, communications) with clear roles and escalation paths. Contact details and decision-makers are kept updated.
– Detection and reporting: All systems are monitored for signs of intrusion, and security tools (SIEM, IDS, DLP) alert on anomalies. Once an incident is detected or reported, the IR team classifies its severity and scope.
– Containment and eradication: Immediate steps are taken to contain the incident (e.g. isolating affected systems, changing keys/passwords). Malware or breaches are eradicated through cleanup procedures. The team documents all actions.
– Recovery: Affected systems and data are restored from backups or alternate resources. Backup data integrity is verified before restoration. Techifyed ensures business continuity during recovery efforts.
– Communication: The IR Plan includes internal and external communication procedures. Stakeholders (management, legal, affected clients) are notified as required. If personal or regulated data is involved, notifications to regulators and data subjects follow legal timelines.
– Post-incident review: After resolution, the incident is analyzed to identify root causes and lessons learned. Reports are prepared and used to update controls and the IR Plan. The plan is tested at least annually (table-top exercises or simulations) and updated based on evolving threats.
As noted in industry guidance, a “well-tested response plan” with defined roles and procedures is crucial for effective incident handling. Techifyed’s IR procedures are consistent with best practices (e.g. NIST SP 800-61 guidance) to minimize damage and recovery time.
Any third party (vendors, contractors, consultants) accessing Techifyed’s networks or data is subject to strict controls:
– Scope and contracts: All vendor access is pre-approved by management and governed by written agreements (NDAs, data processing agreements). Contracts mandate that vendors implement security measures at least as stringent as Techifyed’s (e.g. access controls, encryption, incident reporting). This aligns with example policies that explicitly include “all external third parties” in scope.
– Least-privilege access: Vendors receive only the minimum permissions necessary for their tasks, and use unique vendor accounts rather than shared ones. Access is time-bound whenever possible. The principle of least privilege (AC-6) applies equally to third-party accounts.
– Vendor vetting: Security assessments are performed for critical suppliers prior to onboarding. Vendors may need to provide proof of compliance (e.g. SOC 2 reports, ISO 27001 certification) and agree to periodic audits. Given that external parties are often targets (“third parties account for over half of all data breaches”), Techifyed conducts regular reviews of vendor security postures.
– Monitoring and review: All vendor activities on Techifyed systems are logged and monitored for suspicious behavior. Managers review third-party access permissions periodically to ensure continued necessity. Upon contract termination or completion of work, vendor access is promptly revoked and any Techifyed assets returned or securely destroyed.
By integrating these measures, Techifyed mitigates third-party risk while enabling business collaboration. All vendors are expected to adhere to our security standards; failure to do so can result in immediate access suspension.
Techifyed commits to reasonable security measures described in this policy, but makes no guarantee that all assets will never be compromised. The company shall not be held liable for damages from unauthorized access or breaches that occur despite the implementation of these safeguards, especially those resulting from factors beyond Techifyed’s control (such as sophisticated external attacks or failure of third-party systems). By enforcing this policy and maintaining reasonable precautions, Techifyed endeavors to mitigate risks, but users should be aware that absolute security cannot be assured.
Sources: This policy draws on industry standards and best practices (e.g. ISO 27001, NIST SP 800-53) and examples (university and corporate security policies) to ensure a comprehensive security posture. All provisions are implemented in accordance with Techifyed’s compliance obligations and risk management framework
© 2026 All Rights Reserved Techifyed
